Development Coordinator

Ongoing Responsibilities

Development Operations & Donor Management 40%

• Maintain accurate donor records, including contacts, accounts, and profiles (addresses, emails, affiliations), ensuring data is complete and up-to-date.
• Track donor interactions, follow-ups, and stewardship activities to strengthen relationships.
• Support opportunity and campaign tracking, running reports and exports for mailings, outreach, and event follow-up.
• Maintain data hygiene by identifying duplicates, missing fields, or outdated information, and flag issues to the Development Director.
• Use Salesforce to support acknowledgement workflows, including tracking, logging, and reporting.
• Assist the Development Director in implementing efficient workflows and processes across all development operations.

Donor Stewardship & Communications 35%

• Prepare and send timely donor acknowledgements and follow-ups (email and print), including recurring gifts and pledge tracking, ensuring accurate logging and consistent stewardship.
• Draft, format, and distribute donor communications—including newsletters, fundraising appeals, updates, and event invitations—tailored for segmented audiences.
• Manage email and contact lists in Levitate and Salesforce, ensuring data accuracy, list integrity, and proper audience targeting.
• Support bilingual communications in English and Spanish, including translation, cultural tailoring, and alignment with Centro Hispano’s mission and branding.
• Support donor stewardship touches as assigned (thank-you emails, follow-up notes, cultivation lists)
• Help maintain recurring donor and pledge follow-up lists as needed
•  Create and manage segmented send lists in Levitate based on guidance (opt-in status, donor type, event lists)

Events & Fundraising 15%

• Support planning and execution of fundraising events, especially Latino Awards (lists, invites, RSVP tracking, reminders, post-event follow-up lists)
• Create and manage Levitate event invitations and RSVP tracking; support day-of check-in/reporting as needed
• Assist with donor tours/cafecitos and cultivation events (scheduling support, prep materials, follow-up logging)
• Help coordinate monthly Centro Happy Hours (invitations, RSVPs, reminders, and basic logistics support)

Content Design & Light Web 5%

• Create basic development materials in Canva (invites, event graphics, sponsor thank-yous, donor-facing visuals)
• Coordinate with program staff to gather stories, photos, and updates that support development communications
• Make light WordPress (website) updates as needed (simple edits, event announcements, donation link updates) based on comfort level/training
• Social Media for event and campaign marketing

Administrative 5%

• Maintain organized development files and templates (appeals, sponsorship materials, event files, SOPs)
• Support bi-annual fundraising mailings (list prep, segmentation support, volunteer coordination for stuffing/folding, tracking)
• Assist the Development Director with task tracking, scheduling support, and cross-team coordination as needed

Performance Expectations 

• Ensure development systems and records are consistently accurate, organized, and maintained to support donor stewardship, reporting, campaign tracking, and overall fundraising operations.
• Execute donor stewardship and communications responsibilities in a timely, professional, and mission-aligned manner, including acknowledgements, segmented outreach, bilingual communications, and donor follow-up.
• Provide dependable coordination and administrative support for fundraising events, campaigns, and development projects, contributing to strong execution, team efficiency, and positive donor engagement.

Qualifications

• An associate degree in a related field or equivalent work experience is required.
• Bilingual (Spanish/English) and bicultural preferred.
• Commitment to Centro Hispano’s vision and mission.
• Technology proficiency, including GSuite, Excel, Salesforce CRM, or similar software, Canva and web design a plus.
• Excellent written, oral, and interpersonal communication skills.
• Engaging and community-minded advocate for Latino issues.
• Strong relationship builder- able to quickly connect with community members, colleagues, and partners, foster trust, and build positive relationships.
• Experience with project management and demonstrated ability to advocate, organize, manage people, problem-solve, and produce results.
• Flexible and adaptable, with the ability to respond to changing priorities and navigate challenges with a solutions-oriented mindset.
• Detail-oriented, with strong organizational skills and the ability to manage multiple responsibilities with accuracy and follow-through.
• Team player with a positive attitude, strong interpersonal skills, and the ability to work effectively with a diverse team and a range of perspectives.
• Ability to meet deadlines, with excellent time management and organizational skills.
• Trustworthy, reliable, and honest, with the ability to handle sensitive and confidential information.
• Must be authorized to work in the United States.

Reports to

The Development Director

Salary, Schedule and Benefits 

• $46,000 a year, dependent on education and experience 
• 40+ hours per week
• Schedule: Flexible but will require some evenings and weekends
• Benefits
  • 13 Paid Holidays 
  • 3 weeks Paid Office Closures (Two weeks in Dec/Jan and First week of June) 
  • 10 days Paid Time Off 
  • Wellness Benefits:
    • 6 sick days a year 
    • Employer contribution toward health insurance premium
    • Optional dental and vision insurance available 
    • 8 weeks paid parental leave after 12 months employment
    • 8 week sabbatical after 7 years of employment
  • Passionate and community-oriented team
  • Flexible working schedule 
  • Supportive and creative workplace environment that values work/life balance
  • Continued education and training opportunities
  • Eligible employer for Public Student Loan Forgiveness program